Working template: When automation pays off: costs and released capacity

Download this file and copy it into a working document. Complete each item or explain why it does not apply. Adapt it to your actual environment and agreement; do not store passwords.

Workflow / model owner / period

[ Complete ]

Case count and estimate source

[ Complete ]

Manual minutes per case

[ Complete ]

Review minutes per automated case and included work

[ Complete ]

Monthly maintenance hours and included work

[ Complete ]

Chosen hourly value in USD

[ Complete ]

Incremental monthly fees in USD

[ Complete ]

Initial cash expense in USD / internal setup hours

[ Complete ]

Actual avoided monthly cash expenses in USD

[ Complete ]

Result: manual hours / new hours / capacity / modeled benefit / cash change

[ Complete ]

Downside case and use of released time

[ Complete ]

Estimates to replace with a trial

[ Complete ]

Completion checks

• Both routes include the whole job over the same period.
• Review, exceptions, and maintenance are included.
• Capacity value is separate from actual avoided spending.
• Lower volume and higher costs are recalculated before deciding.