Fictional brief for a three-person team
This is a fictional illustration, not an observed customer result.
| Step | Expectation | Current setup | Option A: exact offering | Option B: exact offering | Evidence and failure cause |
|---|
| Proposal with table | usable client format | not tested | not tested | not tested | no result yet |
| External access | edit and verified removal | not tested | not tested | not tested | evidence missing |
| Appointment | conflict, timezone and cancellation | not tested | not tested | not tested | evidence missing |
| Handover | teammate opens team copy | not tested | not tested | not tested | evidence missing |
Repeat the same document, external access and revocation, appointment, and team handover. Use harmless files and your own second account. Distinguish licensing, settings, and document failure. Do not change mail or domain during this evaluation.
Team: three people; period: twelve months; needs a proposal table, external editing and revocation, one appointment, and a team-file handover. All four checks remain untested. Licensing, transfer, upkeep, and overlap are unknown rather than zero.
For each configuration, record trial date, country, currency, tax basis and exact quote terms.
12-month cash: 12 × seats × monthly license + one-time paid setup/migration/repairs + operating payments + additional old-subscription overlap = __. Convert an annual license quote to the same basis; do not double-count the old environment.
Internal work: setup __ hours + migration __ + repairs __ + team orientation __ + 12-month operation __ = __ hours. Optional rate __ in __ currency/hour; valued time __. Do not recount work already included in an invoice. A total remains unknown when a required input is missing.
Decision: retain / repair existing environment / limited pilot of another option. Reason and required conditions: __. Owner: __. Recovery if the pilot fails: __.